Dubuque County Library District

Meeting Room Policy

The Dubuque County Library District offers meeting rooms as part of its mission to serve as a community resource. Meeting rooms are made available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Provision of meeting and study rooms does not constitute an endorsement by the library of the content of the program or the views expressed by the participants. Groups using the meeting room should clearly indicate in their advertisements and news releases who is sponsoring the event.

This policy applies to the scheduling and use of the programming and study room in the Asbury branch for non-profit educational, civic, cultural, governmental, or informational events. Use of the Asbury programming room for other purposes is administered by the City of Asbury. Use of meeting rooms at the NICC/Peosta branch is administered by NICC.

Organizations using the meeting rooms may not charge admission fees other than regular membership dues. Events open to the public must be free of charge to attendees.

Meeting room reservations will be taken no more than three months in advance.

Individuals or groups may reserve the programming room up to twice a month and the study room up to once a week. The study room may be available for walk-in use, which shall not count toward the weekly limit on reserved use.

The library’s Conduct Policy applies to the use of the meeting rooms.

Those using a room must return it to its original arrangement and condition. Failure to do so may lead to the group or individual who reserved the room being denied future use of the meeting room and the assessment of a cleaning charge.

Terms of this policy may not apply to events sponsored by the library or Friends of the Dubuque County Library District.

Priority for room use and reservation is given to the City of Asbury and the Library. Cancellations of or adjustments to meeting room use are made at the discretion of the Asbury City Administrator or the Library Director.

Related Policies: Conduct in the Library

Adopted 4/18/23

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